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If you don’t think you meet all of the criteria below but are still interested in the job, please apply. Nobody checks every box - we’re looking for candidates that are particularly strong in a few areas, and have some interest and capabilities in others.
About the Role
The Administrative Assistant provides high-quality administrative and operational support to the EMEA & APJ Sales VPship team. The role is responsible for keeping senior leaders organized, on schedule, and focused on their highest priorities.
This is an execution-focused role centered on calendar management, travel coordination, expense administration, and day-to-day logistics. The position reports to the Executive Assistant to the CRO and is not responsible for business strategy, content ownership, or analysis.
What You'll Do
Calendar & Schedule Management
- Own and manage complex, multi-time-zone calendars for EMEA & APJ Sales VPs.
- Anticipate and proactively resolve scheduling conflicts with minimal disruption.
- Prioritize meeting requests based on leadership priorities, business rhythms, and urgency.
- Coordinate effectively with internal and external stakeholders to schedule meetings efficiently.
- Ensure leaders are well prepared and their schedules remain organized and optimized.
Travel Coordination
- Coordinate end-to-end domestic and international travel, including flights, hotels, ground transportation, and visas.
- Develop clear, detailed travel itineraries and travel briefs to minimize friction for leaders.
- Monitor travel plans and proactively manage changes, delays, and disruptions.
- Ensure all travel arrangements comply with company policies and processes.
Expense Management
- Prepare, submit, and track expense reports on behalf of supported leaders.
- Ensure expenses are submitted accurately, promptly, and in accordance with company policies.
- Manage expense-related follow-ups, questions, and reconciliations as needed.
General Administrative Support
- Serve as the primary administrative point of contact and liaison for the EMEA & APJ Sales VPs.
- Manage incoming and outgoing communications, document distribution, and administrative inquiries with professionalism and discretion.
- Maintain well-organized digital files and ensure accurate record-keeping of key documents and administrative assets.
- Identify opportunities to improve administrative processes and proactively recommend practical solutions.
- Handle sensitive and confidential information with a high degree of discretion and sound judgment.
Scope of the Role
- The role is designed to enable senior leaders to focus on business priorities by taking ownership of operational and administrative responsibilities.
- The following areas are out of scope for this position:
- QBR and Town Hall content, strategy, narratives, or metrics ownership.
- Business analysis, sales reporting, or data interpretation.
- People management or HR responsibilities.
- Budget ownership or financial decision-making.
What You'll Bring
Required
- 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior business leaders.
- Demonstrated experience managing complex, multi-time-zone calendars with a high degree of accuracy and prioritization.
- Experience coordinating domestic and international travel and preparing detailed travel itineraries.
- Proficiency with expense management tools and processes.
- Excellent written and verbal communication skills in English, with professional fluency.
- Strong organizational and time-management skills, with the ability to manage multiple priorities without losing attention to detail.
- High level of discretion and sound judgment when handling sensitive or confidential information.
- Proficiency with productivity and collaboration tools such as Google Workspace, Microsoft 365, Slack, Zoom, and Concur or similar expense platforms.
Preferred
- Experience supporting senior leaders within a global or matrixed organization.
- Experience working with stakeholders across multiple regions and time zones.
- Familiarity with EMEA business practices and European and Asia-Pacific working environments.
- Proficiency in one or more additional European or Asia-Pacific languages.
About the Team
- This role is part of a growing Executive and Administrative Assistant function designed to provide scalable, high-quality support to the company's Vice Presidents.
- As the first EMEA & APJ-focused Administrative Assistant, you will have an opportunity to help establish best practices, shape administrative processes, and define what exceptional administrative support looks like as the team grows.
- This is an opportunity for a highly organized, proactive, and detail-oriented professional to make a meaningful impact by enabling senior leaders to operate efficiently across regions and time zones.
- #LI-NS1
About Kong
Kong Inc., the AI Connectivity Company, is building the connectivity layer of AI. Trusted by the Fortune 500® and AI-native startups alike, Kong’s unified API and AI platform enables organizations to secure, manage, accelerate, govern, and monetize the flow of intelligence across APIs and AI traffic — on any model, any cloud. For more information, visit www.konghq.com.